HOW TO DONATE AN ARTIFACT

We appreciate your interest and time in making an artefact donation to our collections.

When you come forward with this in mind, we begin looking at the Who, What, Where, When, and Why of the object that is being offered. In particular we want to know how the materials are relevant and unique to lacrosse in Canada, to the Canadian Lacrosse Hall of Fame’s current collections, and we want to try to meet the needs and interests of you, the donor.

Supporting documentation such as old photographs showing the object in use, instruction manual, purchase receipt, information and any research about the object relating to a player, game, team etc., and things like a guarantee certificate or product packaging, is very useful for us to take into consideration if you have them.

New artefact donation offers are carefully and respectfully assessed. We do not want to accept an object that does not meet the Hall and/or museum’s mandate, nor do we want to not be able to meet the donor’s wishes by not being the right fit or not being able to properly integrate the object into the CLHF. A recommendation for or against an acquisition will be made with all this and more in mind in accordance with the collections staff’s criteria.

The criteria are as follows:

• Historical and cultural significance of an item (including its rarity or representativeness)
• Relationship to existing collections (does it fill a gap at the Hall of Fame or in the Hall’s museum and archives collections?)
• Relevance to likely current or future displays, programme and research needs (at the discretion of the CLHF Board of Governors and staff)
• Availability of storage or display space (an assessment will be made of the physical arrangements and/or if there would be a financial disruption to the museum’s care and locations systems of its existing collections)
• Likely costs of any special conservation or maintenance needs (assessment of the object’s financial maintenance on the CLHF collection’s systems budget may be reviewed by the Board of Governors and staff.)
• Condition and quality of an item

The Museum staff must also ensure that the proper and secure storage space is available for any temporary receipt of an item before any acceptance procedures. The procedure of accepting acquisitions has a number of important steps that need to be taken to ensure security in both the donor and the CLHF’s interests. Setting the criteria begins this process.

If you are interested in making a donation/loan, please fill out the Donation/Loan Screening form. {rsfiles path="Doc.2 artifact donation loan screening form.pdf"}

and mail to:

We thank you very much for your kind interest in the Canadian Lacrosse Hall of Fame.